Description We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service.

Responsibilities:

• Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment.

• Process customer orders accurately and track them through internal systems to ensure timely delivery.

• Enter and verify order details in company databases, ensuring all information is correct and up-to-date.

• Collaborate with internal teams to resolve any discrepancies related to orders or customer information.

• Organize and maintain both digital and physical files for clients, orders, and administrative records.

• Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping.

• Create, edit, and format documents using Microsoft Word for internal and client-related purposes.

• Perform basic data entry and generate reports using Microsoft Excel.

• Handle general administrative tasks to support daily office operations.

• Respond to inbound phone calls and manage clerical duties such as scanning and document organization. Requirements • Minimum of 2 years of experience in an administrative or office assistant role.

• Strong attention to detail and accuracy, particularly in data entry and order processing.

• Familiarity with G Suite applications, including Gmail, Google Docs, and Google Sheets.

• Proficiency in Microsoft Word and a basic understanding of Microsoft Excel.

• Ability to manage multiple priorities while maintaining strong organizational skills.

• Comfort working in a front-office environment with direct client interaction.

• Availability to work on-site, Monday through Friday. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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