Description

Job Summary

We are seeking a proactive and detail-oriented Facilities Coordinator / Administrative Coordinator to support daily office operations and facilities needs. This role blends administrative support with coordination of building services, vendors, and workplace logistics to ensure a smooth, safe, and efficient work environment.

Key Responsibilities

Facilities Coordination

• Coordinate maintenance, repairs, and service requests with vendors and building management

• Monitor facility conditions and address issues related to safety, cleanliness, and functionality

• Manage vendor relationships (janitorial, utilities, security, maintenance, office services)

• Track service contracts, work orders, and facilities-related expenses

• Support office moves, space planning, and workstation setups

• Ensure compliance with safety procedures and company standards

Administrative Support

• Provide general administrative support to office leadership and teams

• Answer phones, manage calendars, and coordinate meetings

• Order and manage office supplies and inventory

• Maintain records, files, and documentation (digital and physical)

• Assist with onboarding and offboarding (badges, access, workspace setup)

• Support internal communications and office announcements

  Requirements

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred

• 2+ years of experience in administrative, facilities, office coordination, or similar roles

• Strong organizational and time-management skills

• Ability to multitask and prioritize competing requests

• Proficiency in Microsoft Office (Outlook, Word, Excel)

• Strong communication and customer service skills

• Comfortable working independently and problem-solving in real time

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .